Author Guidelines
Renewed 26.06.2019
Author Guidelines
Author Guidelines are developed in accordance with the uniform requirements of the International Committee of Medical Journal Editors (ICMJE) and the Committee on Publication Ethics (COPE).
Manuscripts that are not prepared according to the guidelines will not be considered!
When submitting a manuscript to the Journal Editorial Board, it is necessary to additionally upload files containing scanned images of filled and certified supporting documents (*.pdf). Supporting documents include a cover letter from the author's place of work authenticated by seal and signed by the head of the organization, as well as signed by all co-authors (we require a separate letter for each of the affiliations declared in the manuscript). The cover letter should contain information that this material has not been published in other publications and is not under consideration for publication in another publisher/publishing organization, and there is no conflict of interest. The article does not contain information that cannot be published.
Originals of supporting documents should be sent to the address: 6-8 Lev Tolstoy street, Saint Petersburg, 197022. Editorial Board of the journal «Grekov’s Bulletin of Surgery».
1. The manuscript should be uploaded via the online form on the website of the journal: http://www.vestnik-grekova.ru/. The only true and authentic version is the latest version uploaded via the website of the journal through your Personal account.
2. The following order should be at the beginning of the first page:
– article title. The article title should be informative, concise, correspond to the scientific style of the text, and contain the main keywords that characterize the theme (subject) of the study and the content of the work;
– initials and surnames of the authors. It is important for metadata in English to follow the writing in this order: full name, initial of patronymic, surname (Ivan I. Ivanov);
– affiliation (name of the institution (s) in which the work was performed; city where the institution (s) is located. All the above data and in the same order should be written in English. If the work is submitted from several institutions, they should be numbered superscript. The authors of the article should be numbered superscript in accordance with the numbering of these institutions. You should write the full version of the affiliation in Russian what includes the postal address of the organization, city name, postal code, country name; in English – short version (name of the organization, city and country). If the name of the organization includes the city name, the address data should also contain the city name. The affiliation in English should not contain prefixes that determine the status of the organization, for example: «Federal State Budgetary Institution of Science», «Federal State Budgetary Educational Institution of Higher Professional Education», or the abbreviation of this part of the name («FGBNU», «FGBOU VPO»);
– abstract. It should be informative, structured by sections («Objective», «Material and methods», «Results», «Conclusion»), ranging from 250 to 5000 characters. The abstract should not include references to sources from the list of references, as well as abbreviations that are deciphered only in the main text of the article. The abstract in English should be original (not to be literal translation of the Russian-language abstract);
– keywords. As keywords can be used single words and phrases in the singular and Nominative case. Recommended number of keywords – 5–7 in Russian and English, the number of words inside the key phrase – no more than 3;
– author for communication: full name, name of the organization, its index, address, e-mail of the author. All authors should give their consent to be included in the list of authors and should approve submitted for publication and edited version of the work. The responsible author is a contact person between the publisher and other authors. This author should inform co-authors and involve them in decision-making on publication issues (for example, in case of response to reviewers’ comments). Any changes in the list of authors should be approved by all authors, including those who are excluded from the list, and agreed with the contact person. All authors should sign the last page of the article specifying full name and patronymic. The absence of conflict of interest should be written in separate proposal.
3. The information about authors should be submitted on a separate sheet: surname, name, patronymic (full), main place of work, position, academic degree and academic title, e-mail address, postal address of the institution (s) on the basis of which (s) the work was performed. The author for communication should write the phone number.
4. The materials presented in the article should be original, unpublished and not sent to print in other periodicals. The authors are responsible for the accuracy of the results of scientific research presented in the manuscript.
5. The article should contain sections: «Introduction», «Material and methods», «Results», «Discussion», «Conclusions», «Literature/References».
6. The volume of the original article should not exceed 18,000 characters, including tables, figures, bibliography (no more than 30 sources); observations from practice – no more than 3 pages, reviews – no more than 25,000 characters (including bibliography of no more than 50 sources). Works for the last 5–6 should be used in the article and bibliography; references to textbooks, dissertations, unpublished works are not allowed to use.
7. It is necessary to attach to the article scans of author's certificates, patents and certificates for innovation proposals. Scans of permits for using new methods of treatment, medicaments and equipment (diagnostic and medical) in the clinical practice of the Ministry of Healthcare or the Ethical Committee of the Institution should be submitted.
8. The section «Introduction» should indicate the relevance of the study and its purpose.
9. Shortening of words and terms (except generally accepted) is not allowed. Abbreviations in the article title and keywords are not allowed, and in the text should be deciphered at first using.
10. Surnames of Russian authors in the text should be written with initials, and foreign — only in the original transcription (without translation into Russian) with initials.
11. Tables should be numbered and have names. For all indicators in the table it is necessary to specify units of measurement according to SI, GOST 8.417. Tables should not duplicate the data contained in the text of the article. References to tables in the text are obligatory. The names of the tables should be translated into English.
12. Illustrative materials in the electronic version – separate files in TIFF format with a resolution 300 dpi, the width of at least 82.5 mm and not more than 170 mm. Diagrams, graphs and schemes created in Word, Excel, Graph, Statistica should allow the further editing (you should attach the source files). Figures, drawings, diagrams, photos, X-rays should be clear. Letters, numbers and symbols are used only when installing figures in the article file (on the printout), figures in source files should not contain additional symbols (letters, arrows, etc.). X-rays, echograms should be sent with an explanatory scheme. Illustration captions should be typed on a separate sheet, with a double interval, indicating the number of the figure (photo) and all the symbols on them (numbers, Russian letters). Microphotographs captions should indicate magnification and staining method.
13. The number of tables and figures in total should not exceed 8. If the figures were taken from other sources, it is necessary to indicate the source. Figure captions should be translated into English.
14. Bibliographic list should be presented as a single list called «LITERATURE [REFERENCES]», typed with double interval and performed in accordance with GOST 7.0.5-2008 as follows:
– sources are arranged in the order of citation in the article with the indication of all authors. Bibliographic references in the text of the article are numbered in square brackets: [1, 2, 3, 4, 5];
– it is necessary for periodicals (journals, etc.) to specify all authors, the full article title, after double slash (//) – the name of the source in the standard abbreviation, place of publication (for collections of works, theses), year, volume, number, pages (first and last) separating these data by dot;
– it is necessary for monographs to specify all authors, full name, editor, place of publication, publisher, year, pages (total number or first and last), for foreign – the original language;
– all bibliographic information should be carefully verified according to the original, the author of the article is responsible for the mistakes;
– links to Russian-language sources should consist of the original (Russian-language) part in square brackets – transliteration into Latin (all Russian letters should be presented according to the Latin alphabet (see: http://www.translit.net, BSI encoding) rather than translating into English) all bibliographic data.
The name of the journal in Latin alphabet should be given in full, without abbreviation. If the journal is included in the MedLine database, its abbreviated name in the English version should be given in accordance with the catalog of the names of this database (see: http://www.ncbi.nlm.gov/nlmcatalog/journals/); otherwise, the name of the journal should be given in Latin alphabet without abbreviations.
15. Reviewers of articles have the right to confidentiality.
16. Articles devoted to anniversary events should be sent to the Editorial Board no later than 6 months before their expected publication date. Photos of these articles should be uploaded as separate files in *.jpg format.
Ethics statement. In order to publish the results of the original work, it is necessary to indicate that all patients and volunteers who participated in the scientific and clinical study gave written voluntary informed consent to this, which should be kept by the author (s) of the article, and the study was carried out in accordance with the requirements of the World Medical Association Declaration of Helsinki (updated in 2013).
In the case of studies involving animals, it is necessary to indicate whether the protocol of the research corresponded the ethical principles and standards of biomedical research involving animals. In both cases, it is necessary to indicate whether the protocol of the research was approved by the ethics committee (with the name of the organization, its location, protocol number and date of the meeting of the committee).
Filling in the electronic form for sending the article to the journal
For successful indexing of articles in domestic and international databases, it is necessary to enter all its metadata in detail when submitting a manuscript to the Editorial Board via electronic form. Some metadata should be entered separately in Russian and English: the name of the institution where authors work, detailed information about the place of work and position, article title, abstract, keywords, the name of the sponsoring organization. Changeover between the Russian and English versions is carried out by means of the switch of the top part.
1. Authors. ATTENTION! The full name of authors should be filled in Russian and English. It is necessary to fill in the personal data of all authors. The e-mail address of the author as a contact person will be published for communication with co-authors in the text of the article and will be freely available to Internet users and subscribers of the printed version of the journal.
2. Article title. It should be fully duplicated in English.
3. Abstract of the article. It should fully coincide with the text in the manuscript file, both in English and in Russian.
4. Indexing of the article.
5. Keywords. You should specify keywords – from 5 to 7, which helps indexing of articles in search engines. Keywords should be translated into English in pairs. When selecting keywords in English, you should use the thesaurus of the U.S. National Library of Medicine – Medical Subject Headings (MeSH).
6. Language. You should indicate the language in which the full text of the manuscript is written. If the author publishes the article in two languages, it is necessary to specify a double indexation by language (for example, [ru; en]).
7. References.
8. Additional data in separate files should be sent to the Editorial Board with the article immediately after uploading the main file of the manuscript. Additional files include supporting documents, image files, source data (if authors wish to submit them to the Editorial Board for review or on the request of reviewers), video and audio materials, which should be published together with the article in the electronic version of the journal. Before sending, you should describe each file that you are going to send. If the information from the additional file should be published in the text of the article, it is necessary to give the file an appropriate name (thus, the description of the image file should contain a numbered caption, for example: Fig. 3. Macropreparation of the removed cyst).
9. Final stage of sending the article. After uploading all additional materials, you need to check the list of sent files and complete the process of sending the article. After the completion of the sending procedure, (within 7 days) the notification of receipt of the article by the Editorial Board will be sent to the e-mail address specified by the authors when submitting the manuscript (the absence of a letter is a confirmation that the Editorial Board has not received the manuscript). The author can contact the Editorial Board at any time, as well as monitor the processing stage of his manuscript through his Personal account on this site.
Authors should confirm the following points to submit an article. The manuscript can be returned to authors if it does not correspond to them.
– the article has not been previously published or submitted for consideration and publication in another journal (or it is explained in Comments for the editor);
– full Internet addresses (URLS) are given for links where possible;
– the text is typed with single interval; 12-point font size is used; Italics is used for highlighting, not underlining; all illustrations, graphs and tables are located in the appropriate places in the text, not at the end of the document;
– the text follows the stylistic and bibliography requirements described in the Guidelines located on the page «About the journal».
When submitting an article to the reviewed section of the journal, you should follow the requirements of the document «Ensuring a Blind Peer Review».
Copyright
Authors who publish with this journal agree to the following terms:
1) the authors retain their copyrights of the work and grant the journal the right to publish the work in the first place under the terms of the Creative Commons Attribution License, which allows others to distribute this work with the mandatory preservation of references to authors of the original work and the original publication in this journal;
2) the authors retain their rights to conclude separate contractual arrangements for the non-exclusive distribution of the published version of the work (for example, placement in an institutional data warehouse, publication in a book), with reference to its original publication in this journal;
3) the authors have the right to post their work on the Internet (for example, in institutional data warehouse or personal website) before and during the process of reviewing it by this journal, as this can lead to productive discussion and more references to this work (See The Effect of Open Access).
Privacy statement
Names and e-mail addresses entered the journal website will be used exclusively for the purposes indicated by this journal and will not be used for any other purposes or provided to other persons and organizations.
